Depending upon the app’s function there’s another criteria that has become important. Multi-platform. Mac, iPhone, iPad (and, for some, Watch). It’s that simple. I want control over the app’s data, and I want to be able to use that data on each device.
Here’s an example of a Mac app which has iOS counterparts. It’s called OrganizeMe and it’s basically a multi-platform task manager which syncs tasks and projects between devices by saving data in the cloud. As task managers go, this one is a bit more complex than Reminders or Calendar, so there’s a learning curve. I would call OrganizeMe more of a GTD-like project manager than just a list of tasks to accomplish.
Projects, Focus items, and Contexts reside in the lefthand sidebar while the details of each are visible in all their glory in the main window.
First, a word about project management. At the simplest, a project is just a list of tasks related to a specific objective. OrganizeMe can manage complex projects but it’s not Microsoft Project and not priced in that category, either. Tasks can be lumped into categories but that’s not a requirement. Neither is GTD, though Organize uses that methodology well.
Any task or project can be edited, either in place, or with the inspector window. Projects, sub-projects, sub-tasks can be moved around with a simple drag and drop (which works as touch and move on iPhone and iPad).
The Pro level version of OrganizeMe has features beneficial to more complex projects with layers of tasks. It integrates with Calendar on OS X and iOS, and with Microsoft Outlook on Windows and Mac (haven’t tried it yet with the new Outlook 2016 version for Mac).
The Pro version also specializes in task delegation and meeting assignments and action items. For the latter OrganizeMe uses the RACI matrix— Responsible, Accountable, Consulted, and Informed, as well as action items and AID in meetings– Action, Information, Decision. All of which can be tracked by OrganizeMe.
Relative to some project management apps, OrganizeMe and the Pro version are affordable, and though there’s a learning curve, you’re not likely to need classes.
OrganizeMe is great at setting up a project, either simple or complex, and adding to it the tasks to accomplish the end objective. The GTD-like contexts make it easier to focus on specific tasks, and OrganizeMe tracks progress for tasks and projects, as well (in the Pro version) as assignments given to others who work on the project.
There is more going on in OrganizeMe and I haven’t been able to use the TaskFabric component which brings many options for team-based project management. It’s well done, thorough, but don’t think of it as another reminders or task list.